How to Invoice Clients as a Band

Asking for money is one of the more uncomfortable parts of being a working musician. A professional invoice makes it less awkward — it's not you chasing payment, it's a formal document doing the work for you.

What a Band Invoice Should Include

A proper invoice needs: your name or band name, your ABN if you have one, the client's name and contact details, a description of the service (e.g. "Live performance — The Vic Hotel, Saturday 14 June"), the date, the agreed fee, and the GST amount if applicable.

It should also include your payment details — BSB and account number — and a due date. "Payment on receipt" is standard for most gig invoices, but you can specify 7 or 14 days if you prefer.

Common Mistakes to Avoid

The most common mistake is not sending an invoice at all and simply trusting that payment will come. It usually does — but not always, and an invoice creates a paper trail if it doesn't.

Another mistake is sending an invoice that looks like it was made in five minutes. Keep it clean and professional. Include all the details they need to pay you without having to chase you for information. Send it promptly — ideally the morning after the gig.

One-Click Invoicing With Dashplan

Dashplan generates a professional invoice directly from any gig you've already logged. Because the gig details — venue, date, fee, client — are already in the system, the invoice populates automatically. Send it, track whether it's been paid, and move on.