How to Share Your Stage Plot With a Venue

Having a stage plot is half the battle. The other half is making sure the right person at the venue actually sees it, has time to act on it, and is looking at the most current version.

When to Send It

Send your stage plot when you confirm the booking — or at least a week before the show. This gives the venue time to review it, order any backline they don't carry, and prepare the stage layout.

If you send it the day before or on the day, don't be surprised if things aren't set up the way you'd hoped. Sound engineers work across multiple events; the earlier your information arrives, the more consideration it gets.

Who to Send It To

Send it to both the events coordinator (who confirmed the booking) and the sound engineer or production manager directly. In smaller venues these might be the same person. In larger ones they're often different, and the coordinator doesn't always pass technical information along.

Keeping It Up to Date

This is where most printed or PDF stage plots fall down. Your keyboard player changes their setup, or you add a second guitarist, and suddenly the stage plot you've been sending is wrong.

A shared link solves this. When you share your Dashplan stage plot via link, anyone who opens it sees the current version. Update the plot and the link updates automatically — no need to re-send, no risk of venues working from an outdated version.